PlushieCon at Hearth's Warming Con 2020!
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The PlushieCon at HWCon 2019.

For those in a hurry, here's the registration link:
https://plushiecon.m-l-g.info/

After our Hearth's Warming Con premiere in 2018, we'll return to the Netherlands! Once again, there will be the meetup of the plushies, the PlushieCon, at the main stage on Saturday evening - and your plushie(s) can pariticpate, can be a part of a wonderful and huge whole thing! Twilight smile

In 2018, we had 288 plushies attending - let's see how much there will be this year!

To be able to handle all plushies with the necessary care yet fast enough, we have established a tested and proven system. Guess it's best to just show you the whole PlushieCon weekend Twilight happy

General legal information.
Although assuring the handling with utmost care and sense of responsibility, neither PlushieCon nor Hearth's Warming Con can be held responsible for any cases of loss or damage except in cases of culpable behaviour or gross negligence; every owner contributes his plushie(s) at his own risk. At latest on handing in a plushie for PlushieCon, every owner agrees to this conditions. Please do also read the convention rules which will be published online before the event and will be in your convention guide, they also do apply. If you are unsure or do not agree with lending us your plushie(s) at your own risk, do not hand it in.


Registration.
Each plushie needs to be registered in our system - just for it to be known to us so it can't get lost. This registration will of course be available at HWCon, but to keep the time you have to spend with the registration process as short as only possible, we urgently recommend the online registration at https://plushiecon.m-l-g.info/. If you're not sure how many plushies you're going to bring, better register too much than too few! There can't be a "too much" at the registration - if at HWCon you bring less or no plushies at all, that won't be a problem! On the opposite, registering only on the spot will consume valuable HWCon time.

Plushies just bought at HWCon can (and need to, a registration is mandatory for each plushie to become a part of PlushieCon) only be registered on the spot, that's pretty obvious. But if there is a registration for at least one other plushie (maybe even a fictious one!), newly bought plushies can be just added to this registration - which will accelerate things quite a lot.

Before you can choose the number of plushies and enter their data, we have to ask for your ticket number - just because for us to be able to assign the plushies to their rightful owner if we need to do so. You'll find your ticket number as "Ticket nummer" on the ticket, it's a 10-digit alphanumeric code.

When finished, you're offered a two-pages PDF file which you can print out. We recommend to use it. On the first page are important numbers, the second page contains a "sheet with 10 ready-for-use-numbered wristbands for self-cutting". You may find this pretty useful for the next step:


Numbers are attached to the plushies by their owners.
Before we can take your plushies, they need to have their number attached to them. Every owner is assigned a unique "Plushie Group Number" (PGNR), and each of his plushies (how many and exactly which ones we see in your registration) gets this very number.

Attaching the numbers to the plushies during the hand-in by PlushieCon staff turned out to be way too time-consuming in the past; generating numbers on the spot, getting them on the wirstbands and our system resulted in too many mistakes, that's why we changed to the actual system. Now, there's one directive: No plushie hand-in without the number at the plushie. So, owners need to attach their PGNR to their plushies on their own. It's entirely possible to do this in advance of HWCon, still at home and without any hurry - this will, once again, save you valuable time during the convention Twilight happy Besides, one point to be critizised about out work in the past was that numbers were attached too firmly by us - now everyone can attach the numbers as he pleases as long as it's readable by us and attached in a way it won't fall off.

To help you with that, we have page 2 of the registration PDF file - as you remember: it's the one with the already filled-in PGNR numbers. You may now cut this page to 10 single wristbands and attach them without any hurry to your plushies at home Twilight happy

Owners are obliged to use the official wristbands (either the self-printed ones or those provided at the convention). The reason is that some plushies seem to be collecting their PlushieCon wristbands like festival admission badges RD wink - but for us, it is very hard if a plushie comes with several different wristbands and numbers to determine which one is the valid number for the actual PlushieCon, we had to learn this during sorting the Plushies on GalaCon Sunday morning 2018. Therefore, we can only allow for wristbands with PGNR in the actual design, so we can determine on the first glance which band (and thus, which number) is the right one for this event. - Besides, almost no one made use of the possibility of creating own styles of number-attachments last year, so we decided to skip this. Please note: This does not apply if you're a member of the PlushieCon Club and therefore have your own personal PGNR number which doesn't consist of just numbers but also includes one letter. These PlushieCon Club numbers can be attached to the plushie in any way you want, we just have to be able to read it. So, as a PCC member, you can continue to use your number badges, wristbands or whatever, of course, just as we promised.

If a wristband is attached too loosely, we have to insist for you to fix that - for your own safety so it won't fall off the plushie accidentally.

Some plushies have accessoires like hats, plushie pets (e.g. Pinkie could have Gummy with her) and so on. To make sure you get back everything that belongs to your plushies, we have to ask you to attach your PGNR number to all those parts, too. That counts for all things that somehow belong to a certain plushie but aren't permanently connected with the plushie - like accessoires, plushie pets, detachable wings, a pillow for huge plushies and so on - you get the idea.

Plushies just bought on the spot, of course, can't get a number in advance. For registrations only made during the Con (newly bought plushies or only just decided to participate), we'll have the already known wristbands with a self-adhesive spot (provided once again by HWCon Cheerilee ). You may get them at our hand-in desk, write your PGNR on it and attach them to your plushie on the spot, but just as before, it needs to be done by the owner.

Hand-in.
Hand-in opens on Saturday after Opening Ceremony ends. Please see the actual timetable in your convention guide for the actual hours.

For those who still need to register their plushies, we'll have a terminal available. To answer any questions and offer help if needed, a team member of PlushieCon will be there.

Once you have your numbers ready and your plushies labelled, hand-in will be rather quick for you even with a greater amount of plushies. On our computers, we have a list with all registered plushies. For hand-in, we estimate each plushie if the PGNR is attached, if there are any damages or dirt stains; we have a tickbox scale where we just mark the condition the plushie is in when we get it - and that's it, now your plushie will take part at PlushieCon in the evening!

Depending on how many and which kind and sizes of plushies we get and how much space is left on the stage, Team PlushieCon needs to reserve the right to close hand-in early.

PlushieCon itself...
... is a part of the evening program on its own and will take place on the main stage - please see the actual timetable in your convention guide for the actual hours.


Hand-out...
... will be on Sunday at the same spot where the hand-in was. Please see the actual timetable in your convention guide for the actual hours.
Hand-out of plushies on Saturday is only possible for Saturday-only ticket holders. Please understand that we need time to move the plushies away from the stage and sort them by their PGNR numbers, this necessarily takes some time - so we would really appreciate it if you would claim them back only on Sunday.

Please bring your number (page 1 of the PDF file or the data photographed from your screen - as you wish) for hand-out, we will need it there for one last time.

Each plushie owner needs to come to the hand-out and pick up his plushies in time on his own responsibility. Plushies not picked up in time will go to the Lost&Found of HWCon and may be shipped to the owner at his expense.



And now: let's get to the registration - and let's have another great GalaCon and PlushieCon!
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